Select Maintenance > Business > Store to access the Store function. The Store function enables you to configure default system settings for your store. The system automatically creates a store record during the system installation/import process and the function separates options in this record into groups, based on the area of the Aloha POS system affected by your selections. Select the System group located at the bottom of the screen.

System group

Use options in the System group to define information about the store, and the capabilities of the system, for the whole restaurant. Use the options in the System group to define:

• Required time and date settings, such as the date of business (DOB), opening time, first day of payroll week, and the local time zone.
• Security key licensing codes used by the Aloha system.
• Store information to use on printed materials and reports, such as the unit number, telephone number, and the store’s address.
• Requirements for interfacing with third-party programs and applications, such as Aloha, Aloha Loyalty and COM.
• Maximum item amounts to hold in the database, on a guest check, and item price changes.
• Debugging information generated by the store for troubleshooting, such as events, mag stripe readers, and pole displays.
• End-of-Day requirements, such as the Winhook batch file, a 24-hour environment, and whether the system copies .cdx and .tdx files to subdirectories.

Group Bar: Day/Time

Open time — Specifies the restaurant opening time for reporting and system requirements. The opening time is not the time the restaurant opens, but the time employees begin work.

First day of the week — Specifies the first day of the payroll period for reporting purposes.

24-hour operation — Indicates the restaurant is open 24 hours per day and causes the EOD process to operate differently in regards to handling open checks and clocked-in employees. When the EOD process occurs, the system closes all open checks and clocks out all clocked-in employees to finalize the date of business. The system also retains any unordered items left on the check when the EOD process or a system refresh occurs; however, it does not retain items that are in progress but are not completely entered. Before the EOD process completes, the system clocks employees back in and reopens the closed checks with a new check number which then attributes sales to the new DOB. Related Options: 1) This option enables ‘Report carryover sales to first daypart of new day.’ 2) If you select ‘24-hour operation’ and then access Maintenance > Business > Store > Store Settings tab > Labor group and select ‘Auto-Clock Out at End of Day’ under the ‘Employee settings’ group bar, the system clocks out employees at the time the EOD runs, but does not clock them back in for the new business day. If you select ‘24-hour operation’ and clear ‘Auto-Clock Out at End of Day, the system clocks out employees at the time the EOD process runs and then clocks them back in for the new business day.

Report carryover sales to first daypart of new day — Allows a 24-hour site to post sales from an open check, to the following day part, or day, when the EOD process runs. For example, you have open sales at 11:55, and invoke the EOD process at 12:00 while the check is still open, which then defers those sales to the first day part of the new day. This allows the previous day to not show over-inflated sales amounts. Required Options: You must select ‘24-hour operation’ to enable this option.

Synchronize POS time with back office time — Makes the time on your POS terminal correspond to the time set on your back-office terminal. This causes SyncTime.exe to run every two hours for all terminals on the system, which synchronizes the terminal time with the time on the file server. It does not interfere with normal operations.

Time zone — Determines whether the time zone of the restaurant is subject to internationally recognized seasonal adjustment, such as Daylight Saving Time (DST). Most of the United States begins Daylight Saving Time at 2:00 a.m. on the second Sunday in March and reverts to standard time on the first Sunday in November. In the European Union, Summer Time begins and ends at 1:00 a.m. Universal Time (Greenwich Mean Time). It begins the last Sunday in March and ends the last Sunday in October. Daylight Saving Time for the U.S. and its territories is NOT observed in Hawaii, American Samoa, Guam, Puerto Rico, the Virgin Islands, the Eastern Time Zone portion of the State of Indiana, and most of Arizona (except for the Navajo Indian Reservation, which participates because of its large size and location across three states, including Arizona). Selecting ‘International daylight savings time’ creates a TimeZone.ini, which stores the time zone settings on the file server. The latest versions of data in the \Data directory, and the new TimeZone.ini with the new settings, copies from the file server to the FOH when the FOH terminals synchronize upon boot up.

US daylight savings time — Sets the system to use United States DST settings. This is the default value, which uses the United States rules for DST to spring forward in March, and fall back in November.

No daylight savings time — Specifies your area does not observe DST. This prevents Aloha programs from springing forward or falling back. You must set all terminals and the file server to a state or area that does not observe DST for this variable to work properly.

International daylight savings time — Specifies you are outside the United States. The DST rules of the local country are followed.

Group Bar: Interfaces

Enable customer survey — Enables a restaurant to print a customer call-in survey on the guest check. A custom banner and message print on each guest check. The banner prints directly below the check header information and above the menu items. The message prints after the menu items and before the first subtotal line. Use surveys to provide managers the ability to request customer call-in survey responses using a guest check. It is available for an additional cost and requires a new security key code. Required Options: You must access Maintenance > Business > Additional Features (Corporate Administration) > Corporate Owner tab and select ‘Display survey’ under the ‘Options to display’ group bar to expose this option. Related Options: Access Maintenance > Messaging > Survey > Banner tab and define the banner and message to print on the guest check.

Split checks inherit parent's survey frequency — Enables the survey to print on each split of a guest check with a survey assigned. For example, if you set the survey frequency to 2, and the check being split happens to be a check on which the survey will print, the survey prints on every split of the check. Required Options: You must select ‘Enable customer survey’ to enable this option. Documented Version: v14.1.

Indicate when employee worked less than this many days — Indicates the number of days at which you consider an employee to be experienced and trained, based on the date of business of the restaurant against the hire date of the employee. Entering the default value of 0 days indicates all employees are considered experienced. Related Options: Works in conjunction with the tenth digit of ‘Code output’ located in Maintenance > Messaging > Survey under the ‘Settings’ group bar. If the employee has been with the company less than the defined number of days, the tenth digit is 0 or 1, indicating the employee is new. If the employee has been with the company more than the defined number of days, the digit is 2 or 3, indicating the employee is considered experienced.

Table management interface (TS only) — Designates the third party Table Management Service product you currently use. This option permits you to select a third-party table management and/or frequent diner system software interface. Aloha supports ProHost as a table management interface. If you do not use a third party interface, select ‘None.’

Enable Kitchen — Automatically populates the Aloha Kitchen intercept. No entry required.

Enable QSR video KDS interface — Allows you to interface, through COM, to the QSR video KDS software.

External integrated software component 1 through component 5 — Specifies the application or .dll file, located in the \Bin directory, with which the system interfaces through COM, such as PrinterIntercept.dll.

Request file path for Aloha BackOffice CIM applications — Indicates the specific file path to run CIM applications.

HTML online POS help page — Indicates the available online help page. Valid options are None, Radiant Systems, and Custom. Related Options: Selecting Custom enables ‘Online POS help page URL.’

Online POS help page URL — Provides a custom URL for online help. Required Options: You must select Custom in ‘HTML online POS help page’ to enable this option.

IP address for PMS Comp Posting server — Designates the PMS server with which the Aloha POS system interfaces to confirm and post a comp.

TCP Port for PMS Comp Posting server — Specifies the port with which to connect a PMS server to the Aloha POS system.

Group Bar: Platform Export

Export to Platform - Catalog — Enables CFC to export store catalog records to the BSP catalog service for online use.

Revenue Center available for online — Restricts item data exports to items from a specific revenue center. Select ‘None’ (Default) to export all item data to the Catalog, or select a single specific revenue center from the drop-down list. In this context, None = no restrictions to a specific revenue center. Required Options: You must select ‘Export to Platform - Catalog’ to expose this option.

Export to Platform - Promo: — This option is not available as of this publication date. Exports to a BSP platform-based micro service called Digital Coupon Service. Required Options: You must select ‘Export to Platform - Catalog’ to expose this option.

Group Bar: Redundancy

Terminal automatically becomes fileserver in redundancy — Designates the selected terminal will take over as the file server in situations where the file server goes down unexpectedly. This process of redundancy helps to keep a restaurant functioning even when the BOH file server goes down.

Show redundant mode indicator — Displays a red outline on the FOH Log in screen to indicate the system is operating in redundant mode. All terminals show the name of the terminal that is acting as the master terminal at the bottom center of the screen. The label MASTER appears to indicate which is the master terminal, along with the name of the acting file server.

Group Bar: End Of Day

Regenerate POS data daily at this time — Forces a data export at the same time each day, based on the time set for this option. If you do not want to force an export, leave this option blank. This option has a time range of 00:00 - 47:59.

Name of batch file to run following EOD — Contains the name of a custom batch file to launch following the EOD process. Custom batch files allow you to automate certain routines originating outside the Aloha POS system that address Aloha data files, such as compressing or zipping data files, and copying them to another drive. Type a maximum of 25 characters.

Number of minutes to save video log transactions prior to EOD — Specifies the number of minutes of transactions sent to the video screen to carry over for the next business day. Required Options: You must select ‘24-hour operation’ to utilize this feature.

FOHHOOK.BAT timeout in seconds — Instructs the master terminal how long to wait (in seconds) after executing FOHHook.bat so the batch has time to complete before the terminals reboot. Since the Master terminal leaves the EOD flag in the Data folder for the number of seconds defined in this option, none of the other terminals will reboot. You should set this option to 50 or higher, but you may need to adjust the seconds per your batch file requirements. Set this option to zero (0) to disable FOHHook.bat. Related Requirements: To enable FOHHook.bat to function, create a file labeled FOHHook.bat in the Aloha application software Bin folder, configure the batch file to perform the desired tasks and then configure the number of seconds for this option. Note: If you do not allow enough time in ‘FOHHOOK.BAT timeout in seconds,’ the FOH terminals may restart before the batch file tasks finish. Valid entries range from 0 to 999.

Do not copy index files to dated subdirectory — Prevents the system from copying .cdx files to dated subdirectories at EOD. Two files, AdjTime.cdx and GndBreak.cdx, always copy, regardless of the selection for this option.

Prevent business date from exceeding system date — Specifies the date of business (DOB) must never move past the system date. The DOB should always match the current system date, to report sales properly and prevent errors from occurring between the BOH and FOH. Most sites configure the Aloha POS system to run the EOD process at a certain time using an event, to ensure the DOB increases to the next business day; however, some sites, such as 24-hour operations, invoke the EOD manually either from the BOH or the FOH. This option prevents the possibility of a site invoking the EOD process multiple times for the same business day, eliminating the possibility of multiple dated subdirectories containing sales from only one day of business.

Number of minutes till EOD warning message (TS only) — Represents the number of minutes before an automatic EOD process runs. A warning message appears on order entry terminals, indicating the EOD is about to run. Valid entries range from 0 to 999.

Time for manual EOD reminder message — Designates the time, using a 48-hour clock, in which you want a FOH message to appear over the floating logo screen reminding you to perform a manual End-of-Day. The message appears each time the floating logo appears until you run the EOD. For example, to define the reminder to appear at 1:00 a.m., type 25:00. To disable the reminder, type 00:00. Related Options: If you select ‘Prevent business date from exceeding system date,’ and the date of business is equal to, or greater than the system date, you cannot run a manual EOD. The message continues to appear until the system date is greater than the date of business, at which time you can run the EOD.

Category excluded from Item Availability reset — Represents the non-sales category created for item availability carryover items. You must assign all items for which you track item availability to this category. If you do not select a category, the system resets all item quantities to zero at EOD.

Enable EOD control server process delay — Enables the system to delay control server process by the number of seconds specified in ‘Seconds to wait for CTLSVR to rename Update.str to Update.hld. Minimum is 30.’

Seconds to wait for CTLSVR to rename Update.str to Update.hld. Minimum is 30 — Delays the control server process by the number of seconds specified. Valid entries range from 30 to 999. Required Options: You must select ‘Enable EOD control server process delay’ to enable this option.

Enable EOD control server FOH process delay — Enables the system to delay control server FOH process by the number of seconds specified in ‘Seconds to wait for CTLSVR to delete Update.hld. Minimum is 120.’

Seconds to wait for CTLSVR to delete Update.hld. Minimum is 120 — Delays the control server FOH process by the number of seconds specified. Valid entries range from 30 to 999. Required Options: You must select ‘Enable EOD control server FOH process delay’ to enable this option.

Automatic fileserver recovery at EOD — Allows you to control whether your file servers recover from redundancy automatically at EOD or manually at a time of your choosing.

Suppress checkout printing at EOD — Does not print a checkout as part of the EOD process for employees who did not run a checkout. The system still performs the checkout. Documented Version: v12.3.

Suppress clock-out printing at EOD — Does not print a clock-out chit as part of the EOD process for employees who did not clock out. They system still performs the clock-out. Documented Version: v12.3.

Force terminal reboot at EOD — Ensures that FOH terminals reboot after the EOD process runs. Related Options: This is helpful when you configure each terminal in Radiant Auto Loader to only log the user off and back on during a data refresh for quicker restarts. A full reboot at EOD fully resets the Windows memory. Note: If the local computer name is equal to the server system environment variable, such as an interface server on your file server, the system does NOT automatically reboot.

Run data integrity check at EOD — Supports data integrity checks between grind files and the Trans.log. If selected, (1) the system runs DataIntegrityCheck.exe, which creates a Balance.txt file and compares it to the grind files. If a difference exists among the two files, the system creates ‘DataIntegrityException.txt’ in the dated subfolder. (2) The system compares values within the grind files, and if a difference between values exists, the results are automatically added to DataIntegrityException.txt in the dated subfolder. Note: If a field does not exist in either Balance.txt or in the grind files, ‘Unknown’ appears in the field. If cleared, the system does not run the DataIntegrityCheck.exe. Documented Version: v14.1.

Group Bar: End Of Day id="clean-personal-account-number-data"> Clean Personal Account Number data

Enable Personal Account Number cleanup — Enables the CleanPAN utility, an automated system process that removes sensitive credit card payment information from stored files, where present.

Number of days to retain — Specifies the number of days (equal to or less than 90) the system stores card information.

Group of tenders to exclude from cleanup — Designates the tenders group created for the purpose of excluding the tender group from CleanPAN processing. Related Requirements: Access Maintenance > Payments > Tender Groups to create the tender group to exclude from cleanup.

Group Bar: End Of Day id="reports-qs-only"> Reports (QS only)

Print Sales Summary report — Prints the FOH Sales Report at EOD.

Print Clock in/out report — Prints the FOH Clock In/Out Report at EOD.

Print Daily Summary report — Prints the FOH Daily Summary Report at EOD.

Print Quick Count report — Prints the Quick Count Report at EOD.

Report printer — Specifies the printer on which to print the selected POS reports at EOD.

Group Bar: BOH settings

In Punch Edit, restrict jobcode to those assigned to employee — Limits job codes that you can select in Functions > Edit Punches to the job codes defined in Maintenance > Labor > Jobcodes.

Number of weeks back that punches can be edited — Specifies the maximum number of previous weeks you can edit punches. Select from one to four weeks. Related Options: To define the period start date, select a day in ‘First day of the week’ under the ‘Day/Time’ group bar on this tab.

Number of days that deposits can be edited — Limits the number of days, from 0 to 999, allowed to edit a deposit, which forces employees to edit deposits on a timely basis. The number you specify here controls the dates that appear in the Edit Deposits dialog box. The default value is zero, which indicates a limitless number of days, A value of one enables you to edit only the current day. Documented Version: v15.1.

Disable auto-grind after EOD — Disables automatic data processing and summarizing of previous day activities. Select this option during the store’s initial setup or when troubleshooting the Aloha installation.

Enable grind for Aloha Reporting — Enables the use of the Aloha Reporting SQL database and authorizes the Control service to launch the Grind function in real-time mode, regularly updating the Aloha Reporting SQL database based on the interval in 'Minutes between each grind.' Cleared by default upon upgrade from a previous version of the Aloha POS system. Clear this option until NCR announces the Aloha reporting framework as released and ready. Documented Version: v12.3. Related Options: Selecting this option exposes and enables 'Minutes between each grind.'

Minutes between each grind — Designates the interval, in minutes, at which you desire the Grind function to run and update the Aloha Reporting database. The default value is five minutes (5). The minimum value is three minutes (3). Documented Version: v17.1. Required Options: You must select 'Enable grind for Aloha Reporting' to expose and enable this option.

Group Bar: BOH Settings id="disk-maintenance"> Disk Maintenance

Low disk space warning threshold in MB — Specifies (in megabytes) the amount of available hard drive disk space remaining before the system provides a low disk space warning.

Number of days to keep dated subdirectories — Specifies the number of days to store dated subdirectories on the hard drive. During the EOD process, the system compares the current system date against dated subdirectories and removes (purges) dated subdirectories that are older than the number of days specified in this option. Do not enter a value in this text box if you want to use the purge function, or if you do not perform regular backups.

Do not delete archived files — Purges only files that have the ‘Archive’ attribute cleared (turned off). There are many ways in which to clear the ‘Archive’ attribute, but normally this is done by a third-party backup program. You do not normally select this option unless you are using a third-party program to perform regular backups. Related Options: When you create or change a file, Microsoft® Windows® turns on the ‘Archive’ file attribute. If you specify a number in ‘Number of days to keep on drive,’ and do not select ‘Do not delete archived files,’ during the EOD process, the system purges all dated subdirectories older than the number of days you specify. If you specify a number and you also select ‘Do not delete archived files,’ the EOD process does NOT purge any file for which the ‘Archive’ attribute is turned off, regardless if it is older than the number of days you specify.

Group Bar: BOH Settings id="remote-file-storage"> Remote File Storage

Beginning with Aloha POS v14.1, the ‘Remote File Storage’ group bar does not appear. Going forward, the new Aloha Communication Layer (ACL) handles communication across the Aloha network as a single, comprehensive network communication solution. As soon as you install or upgrade to Aloha POS v14.1, the Aloha Communication Layer is active full-time across your Aloha network, requiring no configuration whatsoever. You can use a uniform network configure for each terminal, regardless of how many you have, and they become part of the network upon connection and start-up. The ‘always on’ feature allows you to concentrate on configuring the Aloha POS to address your business needs, and to designer you network to do exactly what you want it to do without having to worry about limitations imposted by the Aloha POS.

Group Bar: Regional Settings

Allow employee identification field (SSN) to be alphanumeric — Enables up to nine alphanumeric characters you can enter for the Social Security number. This is important for countries that do not use the U.S.A. standard nine-digit Social Security number format.

Country / region — Indicates the method to use for expanding data text boxes. This accommodates regions which require extra characters for names, addresses, and phone numbers. Options include United States, United Kingdom, and Universal Format.

Use special currency — Indicates you are using a currency other than ‘US Dollar.’ The system overrides the standard decimal and monetary values and uses the values entered on this tab. The Aloha POS system ignores values entered in the International options unless you select this option.

Select country currency — Establishes the country for local currency. Related Options: You must select ‘Use special currency’ to enable this option.

ISO code — Shows the International Organization for Standardization (ISO) code for the currency you selected. The system uses the Iso4217.csv file located in the \Data directory to match the ISO code with the selected country. This option is read-only.

Number of digits — Specifies the number of digits that appear to the right of the decimal separator. Although 2 is the standard for North America, many nations require 3 digits to the right of the decimal separator. Related Options: You must select ‘Use special currency’ to enable this option.

Currency symbol — Denotes the symbol that indicates currency. North America uses a ‘$’ while England uses a ‘£.’ If you leave this option blank, the system uses ‘$.’ Type a maximum of three characters. Related Options: You must select ‘Use special currency’ to enable this option.

Decimal separator — Denotes the non-numerical character used to separate the integral, or whole value from fractional value of a decimal numeral. For example, dollars versus cents. If you leave this option blank, the system uses a period (.). You cannot use the same character as used for ‘Thousand separator’ or an error message appears. Related Options: You must select ‘Use special currency’ to enable this option.

Thousands separator — Denotes the customary, non-numerical character used to separate numbers in thousands. For example, North America uses a comma (,) as the thousands separator; European custom is to use a period (.). You cannot use the same character as used for ‘Decimal separator’ or an error message appears. Related Options: You must select ‘Use special currency’ to enable this option.

Use large currency formatting — Displays the currency in large font.

Date separator 1 — Denotes the character to separate the first two options (such as / or -).

Date separator 2 — Denotes the character to separate the last two options.

Month digits — Specifies the number of digits for month. The default number is two.

Day digits — Specifies the number of digits for day. The default number is two.

Year digits — Specifies the number of digits for year. Set this to two or four digits. The default is four digits.

Date display order — Indicates the order in which the day, month, and year appear, based on regional custom.

YMD — Lists the date with the year first, followed by the month, then the day of the month.

DMY — Lists the date with the day of the month first, followed by the month, then the year.

MDY — Lists the date with the month first, followed by the day of the month and then the year. This is the default selection.

Sample date — Shows an example of how dates appear throughout the system, based on the selected order option (YMD, DMY, or MDY). This option is read-only.

Apply discount rounding for each item with comp or coupon — Applies rounding to each eligible item on the check to determine the discount, and then adds each item discount to calculate the total discount. If cleared, the system calculates the total discount based on the sum of all eligible items on the check and then distributes the discount to each eligible item. If rounding is necessary, the system applies the rounded amount to only one discounted item, usually the item with the largest discount. Documented Version: v14.1.

Fiscal national environment — Specifies the country whose fiscal regulations govern this Aloha POS system. Related Options: Selecting this option exposes the Fiscal Devices group bar in Maintenance > Hardware > Terminals > Terminal tab.

Group Bar: Exports

Generate grind audit (GNDAUDIT) — Enables you to generate a file during the grind process called GndAudit.dbf. The grind process typically runs during the End-of-Day, or when you view reports. This file contains information you can use for troubleshooting and reporting, such as the number of times an employee reopens a check, reprints a check, deletes a promo, and more.

Grind non-sales Categories — Enables the system to include non-sales category information in the GndSales file. Due to the number of non-sales categories most installations use, this option requires additional disk space and processing time.

Create credit card detail polling file — Creates an export text file during a grind that lists details from credit card transactions.

Create gift card polling file — Creates an export text file during a grind that lists details from Aloha Stored Value gift card transactions. Required Options: To enable this option, access Maintenance > Business > Store > Store Settings tab > Gift Card/Certificate Sales group and select Aloha Stored Value from the ‘Gift card/certificate provider’ drop-down list under the ‘Gift sales’ group bar.

Generate Clarifye export file (TS only) — Creates an export text file during the grind process for the selected category.

Clarifye category (TS only) — Identifies the category for which the grind process is to generate and export a text file. Required Options: You must select ‘Generate Clarifye export file’ to enable this option.

Create PDI export file — Creates a payroll export file during the grind process.

Include surcharges in Coconut Code export — Includes surcharges in the specified payroll export file created during the grind process.

Grind pizza topping quantity using parent pizza — Enables the grind process to deplete inventory for specialty pizzas based on the size of the parent item. For example, if a guest orders a large Meat Lover’s specialty pizza, the system depletes the inventory for an entire Meat Lover’s pizza because the specialty pizza item is the parent item; if a guest orders a large build-your-own (BYO) pizza, half Meat Lover’s/half Supreme, the system depletes the inventory based on the parent item of Large BYO. Use this option if you do not sell fractional pizzas. Documented Version: v12.3.

Grind pizza topping quantity using fraction pizza — Enables the grind process to deplete inventory for specialty pizza items based on the fraction of the pizza item ordered by the customer rather than the size of the parent item. For example, if a guest orders a large BYO pizza, half Meat Lover’s /half Supreme, the system depletes the inventory based on half a Meat Lover’s pizza and half a Supreme pizza. Use this option if you sell fractional pizzas. Required Options: You must select ‘Grind pizza topping quantity using parent pizza’ to enable this option. Documented Version: v12.3.

Group Bar: Exports id="electronic-payroll"> Electronic payroll

Use ADP — Specifies ADP as the active third-party payroll processor.

ADP Company # — Represents the three-digit ADP company number. You must obtain this number from ADP. Required Options: You must select ‘Use ADP’ to enable this option.

ADP Store # — Represents the ADP store number. You must obtain this number from ADP, and the store number is for use by chain operations only. Required Options: You must select ‘Use ADP’ to enable this option.

ADP Version # — Represents the ADP software version number. You must obtain this number from ADP. Required Options: You must select ‘Use ADP’ to enable this option.

Omit credit card tips — Eliminates credit card tips from the ADP export file. Required Options: You must select ‘Use ADP’ to enable this option.

Omit control totals — Works with early versions of ADP software that do not support control totals. Required Options: You must select ‘Use ADP’ to enable this option.

Do not output primary rate or jobcode — Excludes pay rates and job codes from the export file. Required Options: You must select ‘Use ADP’ to enable this option.

Output sales as whole dollars — Discloses sales in rounded, whole dollar amounts, rather than exact dollar and cent amounts. Required Options: You must select ‘Use ADP’ to enable this option.

Output cash tips — Includes cash tips in the ADP export file. Required Options: You must select ‘Use ADP’ to enable this option.

Include SSN in ADP export — Includes employee Social Security numbers in ADP payroll data. Required Options: You must select ‘Use ADP’ to enable this option.

Use PayUSA — Specifies PayUSA as the active third-party payroll processor.

Number of days per pay period — Represents the number of days in a PayUSA pay period. Valid entries range from 0 to 99. PayUSA currently requires this number be either 7 or 14. Required Options: You must select ‘Use PayUSA’ to enable this option.

Company code — Represents the assigned company code obtained from PayUSA. Valid entries range from 0 to 99. Required Options: You must select ‘Use PayUSA’ to enable this option.

Use Paychex — Specifies Paychex as the active third-party payroll processor. Related Options: For each employee, you must access Maintenance > Labor > Employees > Employee tab and define an ‘Export ID’ under the ‘Personal information’ group bar, to export employee data with Paychex.

The Paychex options are applicable to Paychex payroll processing only. The Paychex export file lists each job an employee works in a specified pay period. The job code ID identifies the jobs worked by an employee. The hours worked for each job code is summarized. For example, the regular hours and overtime hours are calculated by job code, then displayed as one record for each job worked during the pay period. The export file displays as a comma-delimited text file. The following table indicates the fields included in the export order. They are listed in the order in which they exist in the file.

Number of days per pay period — Specifies the number of days in a Paychex pay period. Valid entries range from 0 to 99. Currently, Paychex requires either 7 or 14.

Paychex branch # — Represents the Paychex branch number. Valid entries range from 0 to 999. Use leading zeros if the branch number is less than three digits (example: 0050).

Paychex client # — Represents the four-digit (0 - 9999) Paychex client number.

Paychex site code — Represents the single-character Paychex site code. The site code is a code assigned to each location that exports Paychex payroll data.

Use Real World payroll — Specifies RealWorld Payroll as the active third-party payroll processor.

Include unpaid breaks in Coconut Code export — Includes unpaid breaks in the specified payroll export file created during the grind process.

Group Bar: Fiscal Settings

Enable fiscal button on login screen — Enables you to launch the external Fiscal Manager application from a Fiscal Data button that appears on the FOH login screen to run a fiscal report requested by an auditor without having to log in to the system first. This is commonly used in an international environment. Documented Version: v14.1.

Items may not be sold or discounted for less than — Establishes the lowest value, such as $0.01, at which you can sell or discount items, essentially preventing you from selling an item for a zero price, even when the item is 100% discounted through a BOGO, coupon, package promo, and more. The system converts the price of the item to the amount stipulated here. Documented Version: v14.1.

Print total terminal sales on employee and drawer checkouts — Prints the total sales for each store on employee checkouts and drawer checkouts. This information assists international customers in complying with requirements to print the perpetual check counter on the guest check. Documented Version: v14.1.

Print checkout counter — Activates the check counter feature, which prints a unique sequential number for each check at the store. You must create a Counter.bin file, and place it in the root directory of the terminal, to use this feature. This information assists international customers in complying with requirements to print the perpetual check counter on the guest check. Documented Version: v14.1.

Print terminal sales report counter — Activates the terminal sales counter feature, which prints a unique sequential number for each terminal report at the store. This information assists international customers in complying with requirements to print the perpetual check counter on the guest check. Documented Version: v14.1.

Enable Site Information button on login — Displays the Site Info button on the FOH login screen. This button allows an employee to provide the relevant information to the IT call center agent. If cleared, the Site Info button does not appear on the FOH login screen. Documented Version: v15.1. Related Options: You can use the Report Site Information button function in Screen Designer to add the Site Info button to a panel of your choice.

Show only retry button on printing error — Removes the Exit button from the fiscal printer error message. The ‘Retry’ button is still available and the terminal remains on this screen until the communication errors are resolved. Documented Version: v15.1.

Group Bar: Troubleshooting

Debug barcodes — Writes actions performed with a bar code scanner to the debouts.

Bypass errors on POS startup — Enables terminals to automatically fix corrupt transaction, printer, and video logs, and still remain operational. If errors appear in these logs, a notification message appears in red on the FOH.

Number of days to keep POS debouts — Specifies the number of days to keep the FOH-generated debouts on the file server. The system creates a debout file for each day with the naming convention, Debout.yyyymmdd.nn, where yyyymmdd is the year, month, and day, and nn is the terminal number. Type ‘0’ to create a debout for only the current day, and when the End-of-Day process occurs, the system deletes the file. Valid entries range from 0 to 999; however, 14 is the default.

Maximum POS debout size in megabytes — Specifies the maximum allowable size (in megabytes) for a debout file.

Record CAP Activities — Enables the Aloha POS system to record all Customer Activity Profile (CAP) activities.