Select Maintenance > Business > Store to access the Store function. The Store function enables you to configure default system settings for your store. The system automatically creates a store record during the system installation/import process and the function separates options in this record into groups, based on the area of the Aloha POS system affected by your selections. Select the Labor group located at the bottom of the screen.

Labor group

Use the options in the Labor group to configure scheduling requirements, employee settings, break approval rules, tip-share settings, and more.

Group Bar: Scheduling

Allow employees only one shift per day — Restricts all non-scheduled employees from working more than one shift, per day. This option applies only if the employee is not scheduled to work for the day, or if you do not use a labor schedule. Related Options: 1) To ignore shift requirements for an employee, access Maintenance > Labor > Jobcodes > Jobcode tab and select ‘Exclude from Labor Scheduling’ under the ‘Time and Attendance’ group bar, and assign the job code to the employee. 2) To allow an employee to override this restriction in the FOH, access Maintenance > Labor > Pos Access Levels > Access Level tab, select ‘Approve clock in’ under the ‘Employee’ group bar, and assign the access level to the employee.

Prompt for manager password if unscheduled — Prompts for a manager password if an employee attempts to clock in but is not scheduled to work. Required Options: You must select ‘Use clock-in punctuality’ to operate this feature. Related Options: 1) To define the period start date, access Maintenance > Business > Store > Store Settings tab > System group and select a date from the ‘First day of week’ drop-down list under the ‘Day/Time’ group bar. 2) To ignore shift requirements for an employee, access Maintenance > Labor > Jobcodes > Jobcode tab, clear ‘Shift required to clock in/out’ under the ‘Time and Attendance’ group bar, and assign the job code to the employee. 3) To allow an employee to override this restriction in the FOH, access Maintenance > Labor > Pos Access Levels > Access Level tab, select ‘Approve clock in’ under the ‘Employee’ group bar, and assign the access level to the employee.

Enable labor schedule — Activates the punctuality options forcing employees to adhere to schedules created in either the internal Basic Labor Scheduler or the Aloha Labor Scheduler add-on program. Related Options: 1) To ignore shift requirements for an employee, access Maintenance > Labor > Jobcodes > Jobcode tab, clear ‘Shift required to clock in/out’ under the ‘Time and Attendance’ group bar, and assign the job code to the employee. 2) To allow an employee to override this restriction in the FOH, access Maintenance > Labor > Pos Access Levels > Access Level tab, select ‘Approve clock in’ under the ‘Employee’ group bar, and assign the access level to the employee. Related Requirements: 1) To create a schedule with Basic Labor Scheduler, select Functions > Basic Labor Scheduler. 2) To create a schedule with Aloha Labor Scheduler, refer to the Aloha Labor Scheduler User Guide.

Schedule is not required — Specifies that employees can clock in without manager approval, even if they are not scheduled for the current day. If scheduled, the employee must clock in at the assigned time. Required Options: You must select ‘Use clock-in punctuality’ to operate this feature. Related Options: To allow an employee to override this restriction in the FOH, access Maintenance > Labor > Pos Access Levels > Access Level tab, select ‘Approve clock in’ under the ‘Employee’ group bar, and assign the access level to the employee.

Use clock-in punctuality — Enforces the scheduled clock-in time for a shift. You must schedule shifts for employees in Aloha Labor Scheduler or Basic Labor Scheduler to use clock-in punctuality. Related Options: 1) To ignore shift requirements for an employee, access Maintenance > Labor > Jobcodes > Jobcode tab, clear ‘Shift required to clock in/out’ under the ‘Time and Attendance’ group bar, and assign the job code to the employee. 2) To allow an employee to override this restriction in the FOH, access Maintenance > Labor > Pos Access Levels > Access Level tab, select ‘Approve clock in’ under the ‘Employee’ group bar, and assign the access level to the employee. Related Requirements: 1) To create a schedule with Basic Labor Scheduler, select Functions > Basic Labor Scheduler. 2) To create a schedule with Aloha Labor Scheduler, refer to the Aloha Labor Scheduler User Guide.

Number of minutes allowed for early clock-in — Specifies the number of minutes before the start of a scheduled shift that an employee can clock in without manager approval. Type a number from 0 to 99. Related Options: 1) To configure an employee to allow an early clock-in, access Maintenance > Labor > Pos Access Levels > Access Level tab and select ‘Approve clock in’ under the ‘Employee’ group bar. 2) To ignore shift requirements for an employee, access Maintenance > Labor > Jobcodes > Jobcode tab, select ‘Exclude from Labor Scheduling,’ and assign the job code to the employee. 3) To allow an employee to override this restriction in the FOH, access Maintenance > Labor > Pos Access Levels > Access Level tab, select ‘Approve clock in’ under the ‘Employee’ group bar, and assign the access level to the employee.

Number of minutes allowed for late clock-in — Specifies the number of minutes after the start of a scheduled shift that an employee can clock in without manager approval. Type a number from 0 to 99. Related Options: 1) To configure an employee to allow a late clock-in, access Maintenance > Labor > Pos Access Levels > Access Level tab, select ‘Approve clock in’ under the ‘Employee’ group bar, and assign the access level to the employee. 2) To ignore shift requirements for an employee, access Maintenance > Labor > Jobcodes > Jobcode tab, clear ‘Shift required to clock in/out’ under the ‘Time and Attendance’ group bar, and assign the job code to the employee. **3)** To allow an employee to override this restriction in the FOH, access Maintenance > Labor > Pos Access Levels > Access Level tab, select ‘Approve clock in’ under the ‘Employee’ group bar, and assign the access level to the employee.

Number of minutes allowed to clock-in after manager authorization — Specifies the number of minutes within which an employee must clock in or clock out after a manager, or an employee with sufficient access, resets it using ‘Allow Clock In’ or ‘Allow Clock Out’ on the FOH Employee screen. Type a number from 0 to 99. Related Options: 1) To ignore shift requirements for an employee, access Maintenance > Labor > Jobcodes > Jobcode tab, clear ‘Shift required to clock in/out’ under the ‘Time and Attendance’ group bar, and assign the job code to the employee. 2) To allow an employee to override this restriction in the FOH, access Maintenance > Labor > Pos Access Levels > Access Level tab, select ‘Approve clock in’ under the ‘Employee’ group bar, and assign the access level to the employee.

Use clock-out punctuality — Enforces the scheduled clock-out time for a shift. You must schedule shifts for employees in Aloha Labor Scheduler or Basic Labor Scheduler to use clock-out punctuality. Related Options: 1) To ignore shift requirements for an employee, access Maintenance > Labor > Jobcodes > Jobcode tab, clear ‘Shift required to clock in/out’ under the ‘Time and Attendance’ group bar, and assign the job code to the employee. 2) To allow an employee to override this restriction in the FOH, access Maintenance > Labor > Pos Access Levels > Access Level tab, select ‘Approve clock in’ under the ‘Employee’ group bar, and assign the access level to the employee.

Number of minutes allowed for late clock-out — Specifies the number of minutes after a shift ends that an employee can clock out before the Manager Approval screen appears. Related Options: 1) To configure an employee to allow a late clockout, select ‘Approve clock out’ under the ‘Employee’ group bar on the Access Level tab in Maintenance > Labor > Pos Access Levels. 2) To ignore shift requirements for an employee, access Maintenance > Labor > Jobcodes > Jobcode tab, clear ‘Shift required to clock in/out’ under the ‘Time and Attendance’ group bar, and assign the job code to the employee. 3) To allow an employee to override this restriction in the FOH, access Maintenance > Labor > Pos Access Levels > Access Level tab, select ‘Approve clock in’ under the ‘Employee’ group bar, and assign the access level to the employee.

Display clock-in break message — Indicates that a message will appear when an employee logs in to the FOH terminal.

Message — Indicates the clock-in message that appears when an employee clocks in to the FOH terminal.

Printed schedule shows — Determines the format to use for printing the date on the schedule and the clock-out chit when you configure the system to print employee schedules from the FOH.

Date — Prints the date in mm/dd/yyyy format on the schedule and the clock-out chit.

Day of the week — Prints up to 10 characters for the day of the week, such as Sunday, on the schedule and the clock-out chit.

Use employee schedule to qualify breaks — Allows the system to use the employee schedule to determine when an employee qualifies for a break. Required Options: You must select ‘Enable labor schedule’ to enable this option. Related Options: If a contiguous shift is enabled, the system applies the shifts to qualify breaks for the sum of scheduled hours of contiguous shifts. Documented Version: v12.3.

Workweek hours threshold — Specifies the number of hours, typically 30, after which an employee reaches the equivalent of a full-time workweek. Federal mandate requires tracking and reporting on the number of full-time equivalent employees in your restaurant, for the Affordable Health Care Act.

Group Bar: Employee settings

Employee minimum age — Defines the minimum legal age for employee in your state. When you add an employee, the system uses the employee date of birth to determine if the employee is at least the minimum legal age to work in your state. An error appears if you try to add an employee who is too young.

Minor age is under — Specifies the age at which you are no longer considered a minor, based on the laws in your state. Type ‘0’ to indicate there is no minor age defined in your state. Related Options: This option works in conjunction with Maintenance > Labor > Employees > Status tab, ‘Exempt from minor break rules’ under the ‘Break exemption’ group bar, and Maintenance > Labor > Break Rules > Break Rule tab, ‘Only applies to minors’ under the ‘Qualifiers’ group bar. This option does not apply to Maintenance > Labor > Break Rules > Break Rule tab, ‘Employee age range type’ under the ‘Qualifiers’ group bar. Documented Version: v12.3.

Minimum wage — Specifies the minimum wage rate for non-tipped employees. Enter a number up to 999,999.99.

Minimum wage for tipped jobcodes (TS only) — Specifies the minimum wage rate for tipped employees, which may be different than the minimum wage.

Print employee ID on Interactive Message Chit — Prints the employee ID on the chit if you configure the system to print a chit when an employee provides a ‘No’ response to an interactive message.

Auto-Clock Out time — Enables the system to automatically clock out any employee who forgets to clock out at the end of their shift and is still clocked in at the time the EOD occurs, based on your selection. You can choose to not use this feature or use the employee checkout time as the employee clock out time. You can choose to not use this feature, use the employee checkout time as the employee clock out time, or use the time at which the End-of-Day process runs as the employee clock out time. If an employee has not run a checkout, the system checks them out, and then clocks them out. For non-order entry employees, the system clocks them out at the time of EOD. It may be necessary to make pay adjustments no matter which method you choose. this option was called ‘Auto clock out at End of Day.’ Related Options: If you select ‘End of day,’ in ‘Auto-Clock Out time,’ along with ‘24-hour operation’ under the ‘Day/Time’ group bar in Maintenance > Business > Store > Store Settings tab > System group, the system clocks employees out at the time EOD runs, but does not clock them back in for the new business day. Documented Version: v19.3. Prior to v19.3, this option was called 'Auto clock out at End of Day.' Related Options: If you select 'End of day,' in 'Auto-Clock Out time,' along with '24-hour operation' under the 'Day/Time' group bar in Maintenance > Business > Store > Store Settings tab > System group, the system clocks employees out at the time EOD runs, but does not clock them back in for the new business day.

Upgrade Path: Upon upgrade to POS v15.1, if ‘Auto clock out at End of Day’ is False (not selected), the drop-down selection for ‘Auto-Clock Out time’ is set to ‘None.’ If Auto clock out at End of Day’ is True (selected), the drop-down selection for ‘Auto-Clock Out time’ is set to ‘Checkout time,’ in keeping with current functionality. No action is required on your part unless you want to change the feature to use the time at which the End-of-Day runs instead.

None — Disables the auto-clock out feature. The system discards the shift times for employees who do not check out before the EOD runs, and the shift does not appear in edit punches. Related Options: If you select ‘24-hour operation,’ under the ‘Day/Time’ group bar in Maintenance > Business > Store > Store Settings tab > System group, the system clocks employees out at the time EOD runs and then clocks them back in for the new business day.

Checkout time — Uses the employee checkout time as the employee clock out time. For example, if an employee checks out at 3:00 p.m. and the EOD process runs at 11:00 p.m., the system records the clock out time as 3:00 p.m., same as the checkout time for the employee. This may result in under-paying an employee and a pay adjustment may be required.

End of day — Uses the time at which the EOD process runs as the employee clock out time. For example, if an employee checks out at 3:00 p.m. and the EOD process runs at 11:00 p.m., the system records the clock out time as 11:00 p.m., the time at which the EOD process runs. This may result in over-paying an employee and a pay adjustment may be required.

Allow current day punch edits from POS terminals — Allows you to edit clock-in and clock-out times by selecting ‘Edit Clock In’ on the FOH Employee screen.

Assign drawers only to clocked in employees — Prevents the ability to assign a drawer to an employee until the employee clocks in to the system.

Allow tip declaration less than charged tips (TS only) — Allows employees to declare total tips that amount to less than their credit card tips. If you clear this option, employees must declare at least as much as their non-cash tips, minus their tip refund and tip share threshold.

Use edit punch reasons — Enables you to specify a reason for editing a punch from the BOH and FOH. The reason for each edit appears on the Edit Punches report. Related Requirements: Access Maintenance > Labor > Punch Edit Reasons to create edit punch reasons.

Suppress pay rate on edit punch screens — Hides employee pay rate information on the Edit Punches screens, including ‘Edit Shift Data’ and ‘Edit Other Wage Data’ screens. Use this option if you have managers who are paid hourly and their pay rate is entered into the system. Documented Version: v14.1.

Print break receipts — Prints a break receipt to the local printer when an employee starts and ends a break.

Consider contiguous shifts when qualifying breaks — Allows the system to sum the hours worked from contiguous shifts when qualifying for a break rule, if the punches are within a specified time. If cleared, the hours worked resets with each new shift. Related Options: This option enables ‘Minutes between shifts are less than.’ Required Options: To allow an employee to work contiguous shifts, access Maintenance > Labor > Jobcodes > Jobcode tab, select ‘Allow contiguous shifts’ under the ‘Breaks’ group bar, and assign that job code to an employee. Documented Version: v12.3.

Minutes between shifts are less than — Specifies the maximum number of minutes that can lapse between shifts, from 0 to 30, that when less than, the hours from two or more shifts can be summed together and count as a single shift, when qualifying for a break rule. Required Options: You must select ‘Consider contiguous shifts when qualifying breaks’ to enable this option.

Indicate minors on labor report and edit punches — Adds an indicator on labor reports and punch edits to identify minor employees.

Group Bar: Employee settings id="schedule-not-used-or-employee-not-scheduled"> Schedule not used or employee not scheduled

Prompt for Waive Break messages — Always shows waive break messages at clock in, even when using a schedule or the employee is not scheduled to work. The message appears even when you configure the message to appear at clock out.

Prompt for Break Reminder messages — Always shows break reminder messages for an unwaived break at clock in even when using a schedule or the employee is not scheduled to work. All break reminder messages appear, even when you configure the messages to appear at clockout. Related Options: Selecting this option enables ‘Default break reminder message.’

Default break reminder message — Specifies the break reminder message to display at clock in when you do not use schedules, or when a currently clocked in employee is not on the schedule. Required Options: You must select ‘Prompt for Break Reminder messages’ to enable this option. Related Requirements: Access Maintenance > Messaging > Break Reminder Messages to create break reminder messages. Documented Version: v12.3.

Group Bar: Employee settings id="break-approvals"> Break Approvals

Manager must approve clock out when Break is violated — Shows a notification when an employee clocks out with a violation. The manager, or an employee with sufficient access, must approve the clock out before the employee can leave. At this time, the manager must decide the action to take on the violation. The manager may require the employee to stay on the clock and take a forgotten break, may adjust the employee break time at a later time, using the Edit Punches function, or may allow the employee to clock out with a violation.

Manager must approve clock out when Penalty Pay is earned — Requires a manager to approve the clock out for an employee when the employee earns penalty pay, if your area requires the restaurant to pay extra wages for a break rule violation. Penalty pay is used in certain jurisdictions that allow monetary compensation to an employee in lieu of not taking their required break. The penalty pay amount usually equals an hour of regular or minimum wage, depending on the requirements of the local law.

Group Bar: Employee settings id="when-approving-early-return-from-an-enforced-break"> When approving early return from an enforced break

Display interactive message — Requires a manager to acknowledge a message that the employee returned early from a mandated break. Required Options: Selecting this option disables ‘Manager must approve an early return from an enforced break.’

Manager must approve early return from an enforced break — Requires manager approval when an employee returns early from a break. You can configure the system to take action on the early return by keeping the break as punched, or removing the break if the break minutes are below the defined threshold. Required Options: Selecting this option disables ‘Display interactive message.’

Show Break Reminder Message on JIT — Displays additional text on the manager approval screen for early break returns, alerting the manager approving the return of legal requirements and potential issues, allowing them to make more informed decisions regarding employee breaks. Required Options: You must select ‘Manager must approve early return from an enforced break’ to enable this option. Related Requirements: You must first create this message in Maintenance > Messaging > Break Reminder Messages. Documented Version: v17.1.

Early return from break options — Uses the options you configure in Maintenance > Business > Store > Store Settings tab > Labor group under the ‘Break Approvals’ group bar to determine what to do with the minutes not taken or with the break itself, when you allow an employee to return from a break early. You can configure the Aloha POS system to handle the enforcement regarding ending a break early in three ways:

Keep the break as punched — Informs the system to keep the break type and break minutes as punched when an employee returns from a break early. The employee can approve the early break return (no manager approval required) and the system takes corrective action, if needed.

Remove minutes when less than threshold — Specifies the manager must approve the early break return and the system takes corrective action, as required. The system removes the break if the total break minutes taken is less than the defined threshold. Related Options: Selecting this option enables ‘Remove break minutes when less than percent.’

Prompt manager options — Requires manager approval when an employee returns early from a break; however, it allows the manager to make a decision as to any needed corrective action on a per break basis. Upon approval, the manager then selects from a list of options from the FOH Break Options screen, to take action on the break, based on the additional options you select. Required Options: 1) You must select ‘Manager must approve an early return from an enforced break’ to enable this option. 2) Selecting this option enables ‘Keep break as punched,’ ‘Convert Unpaid break to Paid break,’ and ‘Remove the break.’

Remove break minutes when less than percent — Designates the percent threshold, if you want the system to calculate the threshold using the following calculation: threshold % x minimum break minutes. If the break minutes taken totals more than the calculated threshold, the system records the break type and minutes as punched which might incur a break violation. If the break minutes taken totals less than the calculated threshold, the system automatically removes the break. Required Options: You must select ‘Remove minutes when less than threshold’ from the ‘Early return from break options’ drop-down list to enable this option.

Keep break as punched — Shows ‘Keep Break as Unpaid Break’ on the FOH screen that appears for a manager override. The system records the break as unpaid. Required Options: You must select ‘Prompt manager options’ from the ‘Early return from break options’ drop-down list to enable this option.

Convert Unpaid break to Paid break — Shows ‘Convert Break into a Paid Break’ on the FOH screen that appears for a manager override. The system records the break as paid at regular pay. Required Options: You must select ‘Prompt manager options’ from the ‘Early return from break options’ drop-down list to enable this option.

Remove the break — Shows ‘Remove Break’ on the FOH screen that appears for a manager override. The system removes the break completely. Required Options: You must select ‘Prompt manager options’ from the ‘Early return from break options’ drop-down list to enable this option.

Group Bar: Employee settings id="tip-share-ts-only"> Tip share (TS only)

Default tip-share percent — Indicates the default tip-share percentage to use for all contributing employees, to ensure they contribute at least the minimum tip-share amount. This prevents an employee from declaring an amount that is too low. Enter a tip-share percent as a whole number. For example, 3.00 equals 3%.

Calculate tip share on comp amounts — Calculates the tip-share amount based on the full price of the item, before applying any comps. If cleared, the system calculates the tip-share amount based on the discounted price.

Calculate tip share on promo discount amounts — Calculates the tip-share amount based on the full price of the item, before applying any promotions. If cleared, the system calculates the tip-share amount based on the discounted price.

Calculate tip share on taxes — Calculates the tip-share amount based on the full price of the item, including taxes. If cleared, the system calculates the tip-share amount on net sales.

Allow tip-share Override at Checkout — Enables an employee to contribute a tip-share amount greater than the amount the system calculates using the default tip-share percentage. For example, an employee might specify an amount over the minimum 3% default tip-share percentage, if the employee determines the restaurant support staff performed exceptionally well during their shift.

Enable tip-share distribution — Activates the tip-share distribution function.

Process tip-share distribution — Establishes the frequency for processing the tip-share distribution. You can choose daily or weekly distribution.

Process tip-share distribution automatically — Initiates the tip-share distribution process automatically when End-of-Day occurs. Required Options: (1) You must select ‘Enable tip-share distribution’ to enable this option. (2) You must select Daily for ‘Process tip-share distribution’ to enable this option. Related Options: (1) Selecting this option enables ‘Allow EOD to distribute tip share when recipients are clocked in’ and ‘Redistribute tip share automatically on punch edits.’ (2) This option was formerly named ‘Run Automatically.’ Documented Version: v15.1.

Allow EOD to distribute tip share when recipients are clocked in — Indicates whether to allow or prohibit the system from automatically distributing tip-share amounts if employees, are still on the clock when the EOD process runs. If you select ‘Allow EOD to distribute tipshare when recipients are clocked in’ and recipient employees are still on the clock when the EOD process runs, the tip-share amounts owed to the individual employees who are still on the clock is not automatically distributed. You must distribute their tip-share amount manually. If the distribution for that specific date was finalized, you must access ‘Edit Punches’ to manually distribute tip-share amounts. If you clear this option, and recipient employees are still on the clock when the EOD process runs, tip-share distribution aborts dispersing tip-share amounts for all employees. You must then run the distribution manually. Required Options: 1) You must select ‘Enable tip-share distribution,’ choose ‘Daily’ in ‘Process tip-share distribution,’ and select ‘Process tip-share distribution automatically’ to enable this option. Documented Version: v15.1.

Redistribute tipshare automatically on punch edits — Allows the system to automatically redistribute tip share to employees after you edit a punch. Required Options: You must select ‘Daily’ in ‘Process tip-share distribution’ to enable this option. Related Options: The number of weeks you define in Maintenance > Business > Store > Store Settings tab > System group in ‘Number of weeks back that punches can be edited’ under the ‘BOH Settings’ group bar impacts this option. If you want to calculate the tip-share distribution based on the number of hours each recipient employee worked during the time contributing employees were clocked in, select ‘Number of hours worked’ in ‘Distribution method.’ Documented Version: v15.1.

Distribution method — Defines the method to use to calculate tip-share distribution amounts.

Number of hours worked — Calculates the tip-share distribution based on the number of hours each recipient employee worked during the time contributing employees were clocked in.

Number of employees — Calculates the tip-share distribution based on the number of recipient employees who worked during the time contributing employees were clocked in.

Default tip-share pool — Indicates the specific job codes that are part of the pool for tip-share distribution. Related Requirements: You define tip-share pools in Maintenance > Labor > Tip-share Pools.

Automatically distribute excess tip share — Allows the system to distribute any excess tip-share contribution to all eligible recipients equally. When you check out, the FOH Tipshare Distribution screen does not appear. Documented Version: v15.1.

Allow manual tipshare redistribution — Allows you to redistribute tip-share amounts that were previously distributed. The distributed days or weeks appear in the right column when you launch Functions > Tip-share Distribution. Select the days or weeks for redistribution. Related Options: You must select ‘Enable tip-share distribution’ to enable this option. Documented Version: v15.1.

Suppress the tip-share received notification on clock in — Prevents the tip share received notification from appearing on the clock in screen during the same business day. Use this feature to prevent an incorrect tip-share amount from appearing, if you have an employee who contributes to a tip-share pool but clocks out after the employees who receive tip-share amounts. If cleared, the amount reflects the tip-share amount paid from the FOH only, and does not reflect tip-share amounts distributed afterwards, automatically or manually, from the BOH. Required Options: You must select ‘Enable tip-share distribution’ to enable this option. Related Options: To block the tip share received notification from appearing on an employee clock out chit, access Maintenance > Labor > Jobcodes > Financial tab, select ‘Suppress the tip-share received amount on the employee clock-out chit’ under the ‘Tips’ group bar, and assign that job code to the employee. Documented Version: v14.1.

Automatically declare the tip-share received — Enables tip-share distribution to automatically declare the tip-share amounts received by indirectly tipped employees as tips. Clear this option if you want to add the tip-share amounts directly to the employee paycheck as income, rather than tips. Required Options: You must select ‘Enable tip-share distribution’ to view this option. Documented Version: v15.1.

Only collect tip share for a Jobcode / JobGroup with eligible recipients — Prevents tip-share collection from job codes or job groups when there are no eligible employees from that group currently clocked-in. For example, two wait staff contribute tip-share amounts to two bartenders and two bussers. The bartenders receive 70% of the amount; the bussers receive 30%. the tip-share contribution equals $10.00, and the bussers are not clocked-in for distribution. The bartenders share the $7.00, which totals $3.50 apiece, and the wait staff retain the $3.00. Documented Version: v15.1.

Enable tipshare pool category contributions — allows you to contribute and distribute to multiple tip-share pools and exclude categories from the tip-share pools, and contribute a percentage by category. Documented Version: v19.3.

Group Bar: Clock in/Out

Enable manager clock-in report from POS terminals (QS only) — Enables employees to access ‘Employees on the Clock’ on the FOH Reports screen. Documented Version: v15.1.

Disable all labor reporting — Disables printing the clock-in and clock-out chits. Also, labor figures do not appear in the Restaurant Sales report for the FOH. Use this option primarily for international operations. Required Options: You must select ‘Enable manager clock-in report from POS terminals’ to enable this option.

FOH Labor report interval minutes — Denotes the time interval (in minutes) used for calculating the FOH Labor Report. Labor costs are reported in increments of this value. Required Options: You must select ‘Enable manager clock-in report from POS terminals’ to enable this option.

Print clock-in chit — Prints a clock-in chit for each employee. Related Options: To disable printing clock-in chits, select ‘Disable all labor reporting.’

Print schedule on clock-out chit — Enables the system to automatically print employee schedules on the clock-out chit when the employee clocks out. Related Requirements: You must configure labor schedules in Basic labor scheduler, NCR Aloha Labor Scheduler, or NCR Back Office Labor to use this option.

Restrict to select labor group — Limits printing employee schedules on the clock-out chit to a labor group. Use this option if you want to enable automatic printing only for a group of job codes, such as employees who work only in the kitchen. Required Options: You must select ‘Print schedule on clock-out chit’ to enable this option.

Number of weeks to print — Specifies the number of scheduled weeks to automatically print on the clock-out chit. Required Options: You must select ‘Print schedule on clock-out chit’ to enable this option.

Clock-in rounding interval — Specifies the number of minutes to use for rounding clock-in times. When employees clock in, the system rounds the time per the number entered in this text box. For example, if you enter ‘5,’ and the employee clocks in at 7:58, the system rounds the time to the nearest 5-minute interval, which is 8:00. Type a number from 0 to 60, with 0 to indicate no rounding.

Round clock-in upward after this many minutes — Specifies the number of minutes at which the system rounds the clock-in time. Type a number from 0 to 60, and the number must be less than the time specified in ‘Clock-in rounding interval.’ If set to 0, the system automatically rounds to the nearest time interval listed in ‘Clock-out rounding interval.’

Clock-out rounding interval — Specifies the number of minutes to use for rounding clock-out times. When employees clock out, the system rounds the time per the number entered in this text box. For example, if you enter ‘5,’ and the employee clocks out at 7:58, the system rounds the time to the nearest 5-minute interval, which is 8:00. Type a number from 0 to 60, with 0 to indicate no rounding.

Round clock-out downward before this many minutes — Specifies the number of minutes at which the system rounds the clock out time. Type a number from 0 to 60, and the number must be less than the time specified in ‘Clock-out rounding interval.’ If set to 0, the system automatically rounds to the nearest time interval listed in ‘Clock-out rounding interval.’

No period to date hours on clock-out chit — Suppresses the period to date (PTD) hours on the clock-out chit.

Print tip details on clock-out chit (TS only) — Prints tip-share amounts and tip received information on the employee clock-out chit.

Print period to date tips — Prints the day part and charged tips on the employee checkout. The sales for the current day and the percentage of sales also appear.

Number of minutes after clock out employee can earn sales and tips ... — Designates the number of minutes after a team member clocks out within which you must close an open team check for the clocked-out team member to still be eligible for automatic distribution of those sales and tips. For example, ‘15’ for 15 minutes. If set to ‘0,’ the system automatically removes the employee from the team and does not automatically distribute any sales and tips of existing open team checks at the time of clocking out to the team employee. Documented Version: v14.1.

Prevent editing shifts that do not align with sales (TS only) — Prevents you from editing a shift to a time that is earlier or later than the time stamp on sales transactions existing for that employee on that date. For example, you cannot edit a clock-out time to a time earlier than the last sale recorded for the employee. If you clear this option, you can edit a time punch regardless of sales activity.

Group Bar: Overtime

Enable daily overtime — Specifies the employee earns a higher overtime pay rate based on daily hours worked over the normal hours per day vs. weekly hours worked over the normal hours per week. Related Options: Selecting this option enables ‘Maximum hours per day before daily overtime rate,’ ‘Daily overtime rate multiplier,’ and ‘Enable second daily overtime.’

Maximum hours per day before daily overtime rate — Denotes the number of hours an employee must work in a single day before earning overtime pay. The value specified here must be less than the value in ‘Maximum hours per day before second daily overtime rate.’ Required Options: You must select ‘Enable daily overtime’ to enable this option.

Daily overtime rate multiplier — Indicates the number by which the system multiplies the employee pay rate, to determine the appropriate overtime pay, when an employee exceeds the hours per day limits; typically, the rate is 1.5. Required Options: You must select ‘Enable daily overtime’ to enable this option.

Enable second daily overtime — Specifies the employee earns an even higher overtime pay rate for daily hours worked over the hours specified in ‘Maximum hours per day before second daily overtime rate.’ Related Options: Selecting this option enables ‘Maximum hours per day before second daily overtime rate,’ and ‘Second daily overtime rate multiplier.’

Maximum hours per day before second daily overtime rate — Denotes the number of hours an employee must work per day before meeting the second daily overtime rate requirement. The value specified here must be greater than the value in ‘Maximum hours per day before daily overtime rate.’ Required Options: You must select ‘Enable second daily overtime’ to enable this option.

Second daily overtime rate multiplier — Indicates the number by which the system multiplies the employee pay rate, to determine the appropriate overtime pay, when an employee meets the second daily overtime rate requirement; typically, the rate is 2.0. Required Options: You must select ‘Enable second daily overtime’ to enable this option.

Daily overtime depends on employee rate — Specifies that daily overtime does not apply to any employee whose pay rate is more than the amount defined in ‘Daily overtime does not apply when rate is greater than’ text box. Required Options: You must select ‘Enable daily overtime’ or ‘Enable second daily overtime’ to enable this option.

Daily overtime does not apply when rate is greater than — Denotes the pay rate at which an employee whose pay rate is equal to or greater than this amount is ineligible to receive daily overtime pay.

Daily overtime starts with first clock-in — Uses the last clock-in time for an employee to begin a 24-hour work day, instead of using the system date-of-business, when calculating daily overtime. For example, if an employee clocks in at 1:00 p.m. on Tuesday, the work day starts at 1:00 p.m. and continues until 12:59 p.m. on Wednesday, even if the employee clocks in again within that 24-hour time frame. Related Options: Selecting this option enables ‘Allowed minutes between contiguous shifts crossing end of day.’

Allowed minutes between contiguous shifts crossing end of day — Designates how many minutes can lapse between two shifts, one occurring before the End-of-Day process and one after the End-of-Day process, to consider the two shifts as one continuous shift. The default value is ‘5.’ The system handles shifts crossing two business days correctly through carryover; however, if a manager uses Edit Punches to manually add a shift or edit the last shift before the EOD or the first shift right after the EOD, the value entered here determines whether the system connects and considers both shifts as one shift. Required Options: You must select ‘Daily overtime starts with first clock-in’ to enable this option.

Enable weekly overtime — Enables overtime earned on a weekly basis. Related Options: Selecting this option enables ‘Maximum hours per week before weekly overtime rate,’ and ‘Weekly overtime rate multiplier.’

Maximum hours per week before weekly overtime rate — Denotes the number of hours an employee can work per week before going into overtime. This is typically set to 40. Required Options: You must select ‘Enable weekly overtime’ to enable this option.

Weekly overtime rate multiplier — Indicates the number by which the employee pay rate is multiplied, to determine the appropriate overtime pay when an employee’s hours exceed the hours per week limits. Typically, the rate is 1.5. Required Options: You must select ‘Enable weekly overtime’ to enable this option.

Enable 7th day overtime — Enables overtime requirements for the seventh day an employee works in a pay period. Related Options: Selecting this option enables ‘Maximum hours on 7th day before 7th day overtime rate,’ ‘7th day overtime rate multiplier,’ and ‘Enable extended 7th day overtime.’

Maximum hours on 7th day before 7th day overtime rate — Denotes the number of hours an employee can work on the 7th consecutive day worked before going into overtime, if applicable. The ‘Maximum hours on 7th day before second 7th day overtime rate’ text box must be greater than or equal to the number of hours set for this option. Employees receive overtime pay for the 7th consecutive day worked, regardless of the number of hours worked that same week. After a defined number of hours are worked on the 7th consecutive day, employees can receive additional overtime pay. Required Options: You must select ‘Enable 7th day overtime’ to enable this option.

7th day overtime rate multiplier — Indicates the number by which the employee pay rate is multiplied, to determine the appropriate overtime pay when an employee’s hours exceed the 7th day limits. Required Options: You must select ‘Enable 7th day overtime’ to enable this option.

For example, an employee who worked five hours a day for seven days, and using 1.5 as the overtime multiplier rate, the overtime calculates as follows:

If that same employee worked 10 hours on the 7th consecutive day worked, using 2.0 as the additional overtime multiplier rate, the overtime calculates as follows:

Enable extended 7th day overtime — Enables overtime requirements for when an employee works longer than the hours required for 7th day overtime, within a pay period. Required Options: You must select ‘Enable 7th day overtime’ to enable this option.

Maximum hours on 7th day before second 7th day overtime rate — Denotes the number of hours an employee can work per day before meeting the second 7th day overtime rate requirement. The number of hours for this option must be greater than, or equal to, the ‘Maximum hours on 7th day before 7th day overtime rate’ option. Required Options: You must select ‘Enable extended 7th day overtime’ to enable this option.

Second 7th day overtime rate multiplier — Indicates the number by which the employee pay rate is multiplied, to determine the appropriate overtime pay when an employee’s hours meet the second 7th day overtime rate requirement. Required Options: You must select ‘Enable extended 7th day overtime’ to enable this option.

Calculate overtime based on — Indicates the type of rate on which you want to calculate overtime pay.

Shift rate — Calculates employee’s overtime pay by the shift rate of the job code the employee is logged in as when overtime begins accumulating.

Average rate — Calculates overtime pay by the total pay earned for all shifts worked during the current pay period, divided by the employee’s total hours worked for all shifts during the current pay period.

Minimum wage — Calculates overtime pay using the minimum wage rate defined by the system.

Include daily overtime hours in weekly overtime hours — Includes the hours earned from daily overtime in the weekly overtime calculation. Typically, daily overtime hours are counted only once as daily and are never included as weekly.

Minimum daily hours to qualify for spread of hours — Specifies the minimum working hours in a single business day to qualify for a one-time penalty pay at the minimum wage defined in the system. Then type the number of hours to pay. The system records the pay as the other wage type ‘913 Spread of Hours Premium’ in the Other Wages function.

Hours paid at minimum wage for exceeding the spread — Specifies the number of hours to pay at minimum wage when the employee qualifies for a spread of hours.

Group Bar: Shifts

Use the ‘Shifts’ group bar to enable and set parameters for split shift and shift pay rules. If all criteria is met, the system automatically generates a pay record in Pay Adjustments when End-of-Day is run. This record is identifiable as system-generated and can either be accepted or deleted when the Pay Adjustments section is reviewed by the manager. The system generated records for shifts are:

• Split Shift Premium
• Worked < half scheduled
• No Schedule minimum
• 2nd Shift minimum

Use shift rules — Enables you to specify the parameters to apply to the shift rules. Related Options: Selecting this option enables the options under the following group bars: ‘Split Shifts,’ ‘First Shift,’ and ‘Second Shift.’

Group Bar: Shifts id="split-shifts"> Split Shifts

Use the options under the ‘Split Shifts’ group bar to define the rule for split shifts and paying an additional wage if an employee works a split shift. A split shift is recognized as two clock in/clock outs in one work day. The references to ‘1st reporting’ and ‘2nd reporting’ that follow refer to an employee’s 1st shift and 2nd shift. Required Options: You must select ‘Use shift rules’ to enable this group bar and these options.

Number of hours to be added as a pay adjustment — Represents the number of hours added as pay adjustments if the employee has worked one shift and works a second shift in one work day. Valid entries are from 1.00 to 24.00.

Pay rate to use for the pay adjustment — Represents the rate of pay if the employee works a split shift. ‘Minimum Wage’ is an option. If you select ‘Regular Pay,’ the rate is for the job worked on the first shift.

The following table shows examples of results generated by criteria you may set for split shifts:

Group Bar: Shifts id="first-shift"> First Shift

The first shift reporting rule is that if an employee works less than half the scheduled hours, the employee pay for half the scheduled hours at the regular rate of pay. When this condition is met, the system generates a Pay Adjustments entry with the wage type ‘System - Worked < half scheduled.’ Required Options: You must select ‘Use shift rules’ under the ‘Shifts’ group bar on this tab to enable this group bar and these options.

Minimum hours to add for working less than half of scheduled shift — Represents the minimum number of hours to add as Pay Adjustments, if the employee works less than half their scheduled hours on first reporting. Valid entries range from 1.00 to 24.00.

Maximum hours to add for working less than half of scheduled shift — Represents the maximum number of hours to add as Pay Adjustments, if the employee works less than half their scheduled hours on first reporting. Valid entries range from 1.00 to 24.00. This value cannot be less than the minimum value.

Pay rate to use for pay adjustment — Represents the employee pay rate. The default value is regular pay. ‘Minimum Wage’ is an option.

The following table shows examples of results generated by criteria you may set for split first shifts:

Minimum hours to add for working with no schedule — Represents the minimum hour(s) to pay if the employee is not scheduled to work. Valid entries range from 1.00 to 24.00.

The following table shows examples of results generated by criteria you may set for split shifts:

Group Bar: Shifts id="second-shift"> Second Shift

‘Use shift rules’ under the ‘Shifts’ group bar on this tab to enable this group bar and these options.

Minimum hours to be eligible for working on second shift — Represents the threshold number of hours the employee must work less than on second shift to be eligible for additional pay. Valid entries range from 1.00 to 24.00.

Hours to add for working short second shift — Represents the number of hours to add to Pay Adjustments if the employee works less than the threshold hours on second shift. Valid entries range from 1.00 to 24.00.

Pay rate to use for second shift pay adjustment — Represents pay rate for additional hours, if employee is not allowed the set number of hours on his second shift. The default is the regular rate of pay. ‘Minimum Wage’ is an option.

The following table shows examples of results generated by criteria you may set for split second shifts: