Select Maintenance > Business > Store to access the Store function. The Store function enables you to configure default system settings for your store. The system automatically creates a store record during the system installation/import process and the function separates options in this record into groups, based on the area of the Aloha POS system affected by your selections. Select the Hotel group located at the bottom of the screen.

Hotel group

A Property Management System (PMS) is a software application that enables hotels to automate such things as their guest reservations, guest check-ins and check-outs, room assignments, room rates, posting of charges, and more. NCR provides an interface that allows the Aloha POS to integrate with the hotel PMS in use, enabling the two systems to share data and improve efficiency. Guests can make purchases in the hotel restaurant, bar, or through room service and seamlessly charge them to their room. Use the Hotel group to enable the PMS interface functions and designate the property management system with which to integrate. This group appears only if you are licensed to use the PMS interface (Hotel + MX) and you select ‘Display property management’ under the ‘Options to display’ group bar in Maintenance > Business > Additional Features (Aloha Manager) or Corporate Administration (CFC).

Group Bar: Hotel settings

Enable Hotel PMS functions — Activates the PMS interface and enables the remaining options in this group. Required Options: To expose this option, access Maintenance > Business > Additional Features (Corporate Administration) > Corporate Owner tab and select ‘Display property management’ under the Options to display’ group bar. Related Options: This option exposes the rest of the PMS options.

Select a property management system interface — Designates the property management system to integrate with the Aloha POS system. Aloha currently supports the following property management systems. Required Options: You must select ‘Enable Hotel PMS functions’ to expose this option.

• Generic Micros 4700
• Encore
• RDP
• Springer Miller
• HIS
• CSS
• Fidelio
• Fastech
• Marriott
• HIS Preauth
• Aloha hotel manager
• Micros FIAS

Number of Sales Categories — Specifies the number of PMS sales categories to use for sales reporting. Required Options: You must select ‘Enable Hotel PMS functions’ to expose this option.

Discounts and taxes split by category — Separates the total discounts and taxes in the request file sent to the hotel PMS (property management system) interface, by PMS category. Clearing this option submits discounts and taxes as a consolidated total amount. Required Options: You must select ‘Enable Hotel PMS functions’ to expose this option.

Response timeout in seconds — Designates the number of seconds to wait for a response from the PMS system. Enter the desired time limit in seconds, with 30 seconds as the default. Required Options: You must select ‘Enable Hotel PMS functions’ to expose this option.

Number of voucher copies — Designates the number of vouchers to print. This option controls the number of vouchers to print when you adjust or authorize a PMS payment, but not when you delete a PMS payment. Required Options: You must select ‘Enable Hotel PMS functions’ to expose this option.

Report sales for the revenue center from where the check was opened — Indicates sales reporting for the check appears under the revenue center from which the sale originated. For example, if a check originates in the bar and later transfers to the dining room, the sales for the check report under the bar revenue center. Required Options: You must select ‘Enable Hotel PMS functions’ to expose this option.

Apply autogratuities to Service Charge 1 (TS only) — Assigns any automatic gratuities to the Service Charge 1 line item label on the guest check.

Number of minutes before ‘REQ’ file is renamed — Specifies the number of seconds to wait for a response from the PMS when renaming an .req file to an .ans file, for a faster offline response. When the Req timeout value lapses, the PMS timeout begins. Typically you set this Req timeout value lower than the PMS timeout value. Required Options: You must select ‘Enable Hotel PMS functions’ to expose this option.

Allow closed check adjustment — Allows an employee with the appropriate security to adjust the tender applied to a closed check. Required Options: You must select ‘Enable Hotel PMS functions’ to expose this option.

Percent to use when preauthorizing a charge — Specifies the percentage to add to a preauthorization request to account for the guest leaving a tip.

Offline Printer — Specifies the printer to which receipts print when the POS cannot connect to the PMS system. Required Options: You must select ‘Enable Hotel PMS functions’ to expose this option. Related Requirements: You define printers in Maintenance > Hardware > Printers.